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Exhibitor Information Rules

Exhibitor Information
87th Annual N.C. Statewide Safety Conference

May 16 - 18, 2017
Joseph S. Koury Convention Center 
Greensboro, North Carolina

252-203-3192

Exhibit Hours: Set-up Time:

Tuesday, May 16th, 4:00 p.m. - 9:00 p.m.

Show Schedule

Wednesday, May 17th, 8:00 a.m. - 5:00 p.m. and Thursday, May 18th, 8:00 a.m. - 3:30 p.m.

The exhibits must be open and staffed during “Show Schedule” hours. Dismantling of exhibits is permitted after 3:30 p.m. Thursday, May 18, 2017. Exhibitors dismantling exhibits before end of show will not be invited to participate next year.

Protection/Security

Normal security will be provided at the appropriate times, but exhibitors are not guaranteed against loss. The exhibit area will be patrolled by security after closing until the next exhibit day.

Booth Assignments

Exhibitors are requested to indicate their first choice and alternates on the “Application/Contract for Exhibit Space”. Booths will be assigned according to choice, if the requested space has not already been assigned. The postmark date of signed application with full payment will determine assignment of booth space.

Signs

Exhibitors who want signs prepared for the Conference should indicate this on the “Application Contract for Exhibit Space”. (Sign Size 7” x 44”, one line.) Please print or type the name you want on the sign in the space provided.

Listing on Program

The names of exhibiting companies contracting prior to April 14th will be listed in the Official Program. Every effort will be made to list vendors contracting space after that date, but listing is not assured.

Drayage Service

N.C. Statewide Safety Conference
HOLLINS Exposition Services
P.O. Box 49837
Greensboro, NC 27419
Phone: 336-315-5225
Fax: 336-315-5220

Liabilities

Exhibitors will operate their booths so that no injury will result to any person or property. The exhibitor agrees to indemnify and save harmless the North Carolina Statewide Safety Conference, Inc. and its management from any damage, suits, etc. by any and all persons which may result on account of negligence of the exhibitors or their representatives.

Care of Facilities

Exhibitors or their representatives shall not injure or deface the wall or floor of the building or the booths. When damage appears, the exhibitor is liable to Joseph Koury Convention Center and owners. No signs or other materials may be attached to the walls of the facility by any method.

Payment for Space

Full payment is to be made with the original “Application/Contract for Exhibit Space”. Payment acknowledges acceptance of the official rules. The exhibitors and their representatives agree to register with the Conference staff and wear the Conference badges provided.

Subletting

No exhibit space may be sublet without written permission of the Conference Director.

Character of Exhibits

The North Carolina Statewide Safety Conference reserves the right to prohibit any exhibit or part of an exhibit, which it deems unsuitable.

Arrangement of Exhibits

Exhibits shall be so installed that they will not in any way project beyond the space allowed. They shall not obstruct the view of, nor interfere with, the exhibits of others.

Time of Exhibits

Exhibits must be maintained and staffed for the full Exhibit times listed in the Official Program.

Fire Protection

The use or storage of flammable liquids must be arranged so as to meet the requirements of the local fire codes and ordinances. Information available, if needed. Exhibitors may not block aisles or exit doors.

Noise Control

Exhibits with noisy electrical devices or other exhibits, which may prove objectionable, must agree to accept the decision of the NC Statewide Safety Conference on measures to reduce noise or cause of objections.

Rights of Exhibitors

The rights and privileges of an exhibitor shall not be infringed upon by any other Conference participant. Interviews, demonstrations, distribution of literature, etc. must be made inside the exhibitor’s booth. All booths are to be set up during scheduled set-up hours, maintained and staffed during the exhibit hours.

Representation, exhibiting, canvassing, solicitation of business, or conferences in the interest of business, except of exhibitors under contract, is prohibited.

Refunds

No refund will be made once assignment of space has been made.

Amendments

Any and all matters or questions of interpretation not specifically covered by the preceding rules and regulations shall be subject solely to the decision of the Conference Director.

These rules are in the best interest of all exhibitors. Your cooperation is requested.

Any and all matters or questions of interpretation not specifically covered by the preceding rules and regulations shall be subject solely to the decision of the Conference Director.

These rules are in the best interest of all exhibitors. Your cooperation is requested.